Whether your attendees are booking online, through a rooming list, or via a housing bureau, this clause defines how hotel reservations will be handled—and what happens if the process breaks down. It outlines the booking method, deadlines, payment responsibility, and protections like pre/post night refills and liquidated damages if the hotel fails to honor your contracted block.

Perfect for:

• Conferences and corporate meetings with individual reservations

• Incentive trips or retreats with rooming lists

• Citywide or multi-hotel events using a housing bureau

Includes language for:

• Call-in or customized booking links (with Passkey options)

• Rooming lists and name change policies

• Housing bureau management for large-scale events

• Liquidated damages if rooms are turned away